1. General Provisions

1.1. The Council of Young Scientists (hereinafter: The Council, CYS) is a subsidiary of the Department of Science of S. Toraigyrov Pavlodar State University, and a standing collegial deliberative assembly founded as a group of young authorized representatives (up to 35 years of age, inclusive) of the University departments, overseeing youth politics and asserting interests of young researchers and specialists.

1.2. Council’s activity is conducted in terms of the Constitution of the Republic of Kazakhstan, the existing legislation of RK, normative documents of S. Toraigyrov PSU and the current document.

1.3. Name of the Council: in Russian: “Совет молодых учёных (СМУ)”, in English: “The Council of Young Scientists (CYS)”, in Kazakh: “Жас ғалымдар кеңесі (ЖҒК)”.

2. Objectives

2.1. The Council is founded for the purpose of boosting the professional growth of the young scientists of S. Toraigyrov PSU, uniting them in their efforts to research on various relevant scientific issues, as well as bolstering the innovative work of the young scientists.

2.2. In order to achieve its designated objectives, the Council engages in the following efforts:

• supporting the professional growth of the scientific youth, assisting various research endeavors and providing employment opportunities for the young prospective specialists within the University departments;

• assistance in distribution and implementation of the results of young scientists’ research efforts;

• partaking in the efforts to preserve scientific succession and various scientific schools and branches;

• information support of the scientific youth (providing information on employment opportunities, foundations, grants, conferences, schools and other engagements);

• organizing and conducting of scientific conferences among the young scientists of the University;

• organization and helping in conducting scientific conferences, science-practical seminars, round tables;

• representing young scientists’ interests within state, social, scientific and other institutions;

• conducting social surveys among young scientists, in order to reveal issues and finding ways of addressing them;

• providing assistance in the housing of young scientists;

• encouragement of the most active members of the community;

• collaborating with innovation and implementation institutions;

• conducting science propaganda;

2.3. Main areas of the Council’s activity.

The Council is entitled to:

• state its position on various issues of scientific and social life, make propositions to the bodies of government and municipal administration, scientific and social organizations, and participate in the drafting of resolutions affecting the young scientists of the University;

• represent and defend the rights and interests of the scientific youth in the bodies of state administration, municipalities, research and social organizations;

• organize lecture centers, research schools, seminars and conferences;

• cooperate with research and student organizations of other institutions of higher education;

• initiate scientific youth conventions;

• initiate and participate in the founding of social nonprofit organizations, objectives of which correspond to those of the Council;

• participate in international, nationwide, interregional and regional projects and programs;

• organize centers of business collaboration, as well as cultural, recreational, sport and health events, expositions, contests and fairs;

• engage in other activities within the interests of the young scientists that comply with the existing legislation.

2.4. In carrying out its duties, the Council must:

• comply with the RK law, universal norms and principles of international law pertaining to the sphere of charter activity, as well as University’s regulations and the current Statute;

• distribute relevant information and present annual activity reports.

2.5. Any type of Council’s activity can be additionally regulated and appended to the current Document.

3. Procedure of the Council forming

3.1. The Council of Young Scientists is formed to comprise the Chairperson, Deputy Chairperson, Secretary and the Council Members. The Members are the young scientists and specialists of the research organizations, as well as university’s Master’s and PhD students no older than 30 years of age (inclusive), complying with the current Statute.

3.2. At least three candidacies for the Member position are proposed at the general meeting of the scientific youth of the department and are approved by the pro-rectors of science, strategic planning, social work, educational work innovative and high technologies, by the secretary of the Academic Council upon submission from the Council chairperson. In attempt to increase the effectiveness of its work, the Council can co-opt new members. A co-opted member participates in the Council activity with the right to an advisory vote.

3.3. Nominated members as well as co-opted members of the Council are considered such for the period of 1 year, after which their membership in the Council has to be either suspended or renewed by the nominating scientific organization.

3.4. The membership of the Council of Young Scientists is approved on the meeting of the Scientists Council.

3.5. Expulsion from the ranks of the Council is exercised in case of the following:

• recall of the member by the nominating department under the joint decision of the general meeting of the scientific youth and the Council;

• member committing actions violating current Statute;

• failure to comply with the decisions of the Council;

• member’s written notice of resignation from the Council membership.

3.6. Council members have equal rights and equal obligations.

Council member rights:

• elect and be elected to the administrative branches of the Council;

• partake in the meetings of the Council, take the initiative, speak one’s mind, make proposals of any kind and participate in free discussion of all the issues at hand pursuant to the approved regulations;

• resign from the Council on one’s own volition, expressed in the order established by the Council;

• in agreement with the Academic Council of the corresponding Department, a representative of the Council is made part of the Academic Council with the right to a decisive vote if said member has a scientific degree; in absence of the degree, the right to an advisory vote is awarded instead;

Council member duties:

• observe the current Statute and comply with the Council’s decisions pertaining to the field of the member’s competence, defined by the current Statute;

• carry out one’s duties and operate under the objectives, goals and principles of the Council at all times;

• upon receiving a notice from the Council, containing questions or requests pertaining to the activity of the Council, members must submit timely to the Council their response or notice of the inability to respond within the allowed time constraints and in the established order;

• in any activity related to the competence of the Council, members must strictly uphold the decisions of the Council.

4. Organizational Structure of the Council

4.1. Meetings of the Council can be conducted as necessary and at least once a month. Council is considered eligible for decision making if at least half of its membership attend the meeting. Council decisions are made based on the majority vote of the participants. If a Council member due to certain circumstances cannot attend the meeting, but in due time and in written or electronic form informs the Council members about his point of view on the issues at hand, which incorporates an unambiguous decision, then said member is considered as present at the meeting, and as having voted the way he expressed in written form.

4.2. The Council is eligible to pass decisions on any subject matter pertaining to its activity.

4.3. The Council Chairperson is elected from the members of the Council for a 1-year term via secret or open vote (majority vote) based on the qualified majority vote (no less than 2/3 of the meeting attendants). In case of Council Chairperson elections being considered failed upon the completion of three tours due to the insufficient amount of votes for the leading candidate, then in the fourth and final tour the Chairperson is elected by a simple majority vote of Council members participating in the meeting.

4.4. The Council Chairperson organizes and oversees the Council activity in the duration of his/her term, is considered an official representative of the Council, interfaces with other organizations in accordance with the current Statute.

Chairperson is entitled to:

• pass decisions on convening regular meetings and any issues involved in said conventions;

• preside over Council meetings;

• coordinate Council activities;

• represent University in any interactions with legal entities and individuals under corresponding warranty;

• by agreement, participate in the Academic Council meetings possessing the right to an advisory vote.

Council Chairperson must:

• prepare the agenda and all required materials, and oversee the meeting of the Council, carrying out the duties of the chairperson of said meeting, or transfer those duties, partially or totally, to the deputy chairperson;

• during meetings, present work reports to the Council members at least once a year;

• conclude agreements and contracts and undertake commitments on behalf of the Council strictly in accordance with the decisions made by the Council. Council has the right to impeach credibility of the Chairperson by the qualified majority vote (at least 2/3 of the attending Council members). In case of the Chairperson laying down his duties or membership, on his own volition expressed in the regulated order or by the Council’s joint decision, his duties automatically, by decree of the Council, are transferred to one of his deputies. Said deputy must then include in the agenda of the next meeting a question regarding the election of the Chairperson and the deputies, and conduct said meeting within a month. If the Chairperson is unable to carry out one’s duties (due to a disease, business trip etc), then the Council endows a deputy or a Council member with the Chairperson duties.

4.5. Deputy Chairpersons are elected during a Council meeting from its members. Deputies:

• carry out duties temporarily ceded to them by the Chairperson;

• one of the deputies, by decree of the Council, partakes in the meetings of the Scientists Council with the right to an advisory vote and carries out duties of a Council Chairperson in the latter’s absentia.

4.6. Scientific secretary of the Council is elected during the Council meetings from among its members and is responsible for the information support of the Council’s activities within the authority defined by the Council.

5. Interface Between the Council and the Department of Science

5.1. Department of Science renders to the Council organizational, consultation and material support:

• in engaging in any activities specified in this Statute;

• in receiving full up-to-date information pertaining to the scientific youth;

• in providing to the Council means of communication.

5.2. Director of the Department of Science participates in the Council’s activity, informs the Council on the decisions of the Academic Council and other normative documents of the Department pertinent to the activity of the Council, submits proposals on the Council’s participation in addressing issues.

5.3. Passed decision of the Council has voluntary/recommendation power for the Academic Council, and, if needed, can be included in the agenda of a forthcoming meeting of the Academic Council or the University administration meeting. For the purpose of increasing efficiency of the Council activity, the decision of the Council can be composed as printed form, legalized with signature of the Council Chairperson and the Department head, as well as the University stamp.

6. Final Provisions

6.1. Motions to make amendments to this Statute are discussed on the Council meetings and are approved or dismissed by the majority vote (at least 2/3 of the members attending the meeting).

6.2. Decision to cease the Council activity is passed by the Academic Council, by the Council itself (no less than 2/3 of the attending members), or in accordance to the current legislation.