Chief of Documentation Provision and Control Department

Anar Sagyndykova Abisheva

 

The main tasks of the Documentation Provision and Control Department

The main tasks of the department are:

  • realizing of the documentation provision in rector’s, pro-rector’s, department directors’, faculty deans’ and university structural subdivision heads’ activity;
  • office work organization in two languages: Kazakh and Russian;
  • efficient reduction of university heads instructions and receiving correspondence to order executors;
  • control realizing for Ministry executing terms of rector’s, pro-rectors’ and department directors’ orders and instructions;
  • office work carrying out;
  • control realizing for progress of documentation in university structural subdivisions;
  • order provision of the citizens’ written applying consideration;
  • university archive fund forming;
  • customers services on giving references from the university archive fund;
  • methodical and practical help organization to university structural subdivisions within its competence;
  • translation consultations in state language – Kazakh.

Functions of the Documentation Provision and Control Department

According to the main tasks the department realizes the following functions:

  • organization and office work realizing (reception, registration and subdivision of the receiving correspondence, provision of its progress);
  • preparing and timely sending of mail and fax outgoing correspondence;
  • efficient reduction of university heads instructions and receiving correspondence to order executors;
  • organization of control realizing for Ministry executing terms of rector’s, pro-rectors’ and department directors’ orders and instructions;
  • data analysis of documents circulation, executive discipline in university structural subdivisions, reporting to the university and department heads;
  • realizing of methodical heading, coordination and giving help to office workers in university structural subdivisions on office work carrying out;
  • correspondents list forming;
  • control realizing for instructions and recommendations requirements keeping on office work carrying out;
  • university archive fund forming;
  • customers services on giving references from the university archive fund;
  • directive and other documents copying on university heads’ resolutions;
  • affairs nomenclature development and its structural subdivisions;
  • translation consultations in state language – Kazakh.

 

Employees of the division

Botakoz Taybassarovna Mashevskaya, specialist of higher level qualification

Maral Yermekovna Nabiyeva , specialist of higher level qualification

Galina Vladimirovna Kaptur, specialist of higher level qualification

Natalya Viktorovna Shleynina , specialist of higher level qualification

Yelena Vladimirovna Potapova, a bookbinder

Raushan Mukhtarovna Dzhumabayeva, a record keeper

 

Contact data:

Pavlodar state, Lomov str.64

Main corpus, room 213

Office telephone: (8-7182) 673702, int. 1110

Archive  

Office telephone: (8-7182) 673653, int. 1179